Benefits Of Gmail Fax
By Matt Gerchow
Now let's talk about faxing from gmail. Why would someone want to do that anyway? Turn out there are actually a lot of benefits to faxing from gmail.
They are numerous and range from cost savings to confirmation delivery. Gmail is probably considered the number one web-based email system.
It makes sense that you would want to couple their awesome email delivery system with online faxing.
There are many ways to send and receive a document over the internet. With the introduction of email it appeared that faxes were no longer necessary.
Oh, how that was ever wrong. Faxes are still used in business as much as ever. Signed documents, financial records and anything else that is important or personal in nature.
Reasons to Consider Faxing Online With Gmail
Low Cost
Getting setup for gmail faxing is extremely low cost. If you were to use a traditional fax machine, you would be looking at the following costs.
And $290 is just to get started. You will have monthly recurring costs on everything except the fax machine.
Setting up an online fax number is a breeze and most of them offer a 30-day free trial to get you started. So when comparing the two, you are looking at $290 to get started or $0.
Then on a monthly basis, you will be billed $8-$10 for an online fax versus $85 for a traditional fax machine.
Frees Up Desk Space
Faxing from your computer reduces office clutter, messy wires and cuts another costly appliance out of the monthly electric bill.
No Additional Phone Line
No need for you to get a separate phone line for your gmail fax. All faxes go directly to your gmail account. This is extremely handy if you receive a fax while you are not in the office.
Some of the online fax companies offer iPhone apps so you can receive notification and even view them directly on your cell phone.
No Unnecessary Printing
When you receive faxes on a traditional fax machine, they automatically print out wasting paper and toner. With online faxing through gmail, you only print the faxes that you need to distribute or save a physical copy.
Virtual Filing
Virtual filing using Gmail's label system is much easier than finding a place for all of your paper faxes you may not need more than once.
There will always be room in your inbox for faxes, so creating a label and filing them away is the perfect solution. In addition, RingCentral and eFax both offer online fax storage for up to one year.
Respond From the Road
Sending, receiving and replying to faxes you receive while you are traveling is as simple as checking your email. Ever since we were able to send faxes from an email address, it has never been easier to send and receive your faxes.
Sending and receiving faxes is something we all need to do in life and if we do not own or have access to a fax machine, this can be a hassle. However, did you know you can send and receive all of your faxes directly from your Gmail account. You do not even need a fax machine.
Benefits to Not Owning a Fax Machine
Saving Money
First of all, fax machines are expensive and this is the number one reason why many people do not own one. Aside from this, they take up precious space needed on any desk.
Combination models that include printer-scanner-fax all-in-one machine are available, but you still need a separate phone line to operate these correctly.
If the phone line cannot be answered, you won't be able to receive a fax when it's busy.
No Second Phone Line
A second line is a solution to this problem, but this costs extra money many people do not have. Business lines can be as much as $50/month.
No Toner or Wasted Paper
Even if all these conditions are met, receiving faxes uses up toner and paper. You must make sure you have paper available, otherwise you will not get the fax.
Free Online Fax Storage
Faxes that are not filed away properly tend to get lost in the shuffle of things, especially if you do not have an organized system for filing faxes in your office.
Send and Receive Anywhere
Faxes are not portable. If you are having a fax sent to your home phone, that is where it will go.
If you later need to access said fax while on a business trip, you will not be able to do so unless you scanned the fax and emailed it to yourself ahead of time.
Most people won't have the foresight to do this.
All of these are great reasons not to bother with owning a fax machine, but you still need to send and receive faxes.
This is where Gmail fax comes in. You will still be able to get faxes when you need them, but in a much more convenient form.
What are you waiting for?
Test drive RingCentral and fax free for 30 days
They are numerous and range from cost savings to confirmation delivery. Gmail is probably considered the number one web-based email system.
It makes sense that you would want to couple their awesome email delivery system with online faxing.
There are many ways to send and receive a document over the internet. With the introduction of email it appeared that faxes were no longer necessary.
Oh, how that was ever wrong. Faxes are still used in business as much as ever. Signed documents, financial records and anything else that is important or personal in nature.
Reasons to Consider Faxing Online With Gmail
Low Cost
Getting setup for gmail faxing is extremely low cost. If you were to use a traditional fax machine, you would be looking at the following costs.
| Fax machine Second line Toner Paper Total |
$ 200 $ 50 $ 35 $ 5 $ 290 |
And $290 is just to get started. You will have monthly recurring costs on everything except the fax machine.
Setting up an online fax number is a breeze and most of them offer a 30-day free trial to get you started. So when comparing the two, you are looking at $290 to get started or $0.
Then on a monthly basis, you will be billed $8-$10 for an online fax versus $85 for a traditional fax machine.
Frees Up Desk Space
Faxing from your computer reduces office clutter, messy wires and cuts another costly appliance out of the monthly electric bill.
No Additional Phone Line
No need for you to get a separate phone line for your gmail fax. All faxes go directly to your gmail account. This is extremely handy if you receive a fax while you are not in the office.
Some of the online fax companies offer iPhone apps so you can receive notification and even view them directly on your cell phone.
No Unnecessary Printing
When you receive faxes on a traditional fax machine, they automatically print out wasting paper and toner. With online faxing through gmail, you only print the faxes that you need to distribute or save a physical copy.
Virtual Filing
Virtual filing using Gmail's label system is much easier than finding a place for all of your paper faxes you may not need more than once.
There will always be room in your inbox for faxes, so creating a label and filing them away is the perfect solution. In addition, RingCentral and eFax both offer online fax storage for up to one year.
Respond From the Road
Sending, receiving and replying to faxes you receive while you are traveling is as simple as checking your email. Ever since we were able to send faxes from an email address, it has never been easier to send and receive your faxes.
Sending and receiving faxes is something we all need to do in life and if we do not own or have access to a fax machine, this can be a hassle. However, did you know you can send and receive all of your faxes directly from your Gmail account. You do not even need a fax machine.
Benefits to Not Owning a Fax Machine
Saving Money
First of all, fax machines are expensive and this is the number one reason why many people do not own one. Aside from this, they take up precious space needed on any desk.
Combination models that include printer-scanner-fax all-in-one machine are available, but you still need a separate phone line to operate these correctly.
If the phone line cannot be answered, you won't be able to receive a fax when it's busy.
No Second Phone Line
A second line is a solution to this problem, but this costs extra money many people do not have. Business lines can be as much as $50/month.
No Toner or Wasted Paper
Even if all these conditions are met, receiving faxes uses up toner and paper. You must make sure you have paper available, otherwise you will not get the fax.
Free Online Fax Storage
Faxes that are not filed away properly tend to get lost in the shuffle of things, especially if you do not have an organized system for filing faxes in your office.
Send and Receive Anywhere
Faxes are not portable. If you are having a fax sent to your home phone, that is where it will go.
If you later need to access said fax while on a business trip, you will not be able to do so unless you scanned the fax and emailed it to yourself ahead of time.
Most people won't have the foresight to do this.
All of these are great reasons not to bother with owning a fax machine, but you still need to send and receive faxes.
This is where Gmail fax comes in. You will still be able to get faxes when you need them, but in a much more convenient form.
What are you waiting for?
Test drive RingCentral and fax free for 30 days